RE: 405 CD oops BNET -- BPCS-L

In version 6 we would have to do two documents.  One credit memo (or RMA)
and a new invoice.  We can't just show a negative quantity on one line of an
order.  It has to be a credit order type.  Is that different than version 4?
The effect would certainly be the same.

> -----Original Message-----
> From: Betty McDowell [SMTP:bm@datrek.com]
> Sent: Tuesday, August 22, 2000 2:32 PM
> To:   BPCS-L@midrange.com
> Subject:      Re: 405 CD oops BNET
> 
> In order to get sales history right for billing of item shipped and billed
> with zero price.  Do a credit line with zero price for quantity shipped
> then
> do a bill line with price for quantity shipped, this will not change any
> quantities in inventory or sales but will correct sales dollars.
> Should be able to do both lines on same document.
> 
> -----Original Message-----
> From: MacWheel99@aol.com <MacWheel99@aol.com>
> To: BPCS Users Discussion Group <BPCS-L@midrange.com>
> Date: Tuesday, August 22, 2000 2:09 PM
> Subject: 405 CD oops BNET
> 
> 
> >I posted this when the midrange.com ISP was apparently down & got no
> response
> >so I reposting it just in case Y"all did not see it ... I am now assured
> the
> >ISP is back up again.
> >
> >From:   MacWheel99@aol.com (Al Macintyre)
> >
> >We are 405 CD AS/400 V4R3 mixed mode.
> >
> >Human errors without proper edit checking sometimes leads to zero price
> that
> >should be standard price (e.g. someone field exited through field in
> error.),
> >or shipping reported wrong quantity going out, and this is not caught
> until
> >after BIL500 invoices are printed.
> >
> >Accounting gets correct info from customer service, then bills customer
> for
> >missing $ receivables via BIL600 ... they claim there is no way they can
> >attribute this to specific customer item & it has no effect on fixing
> >inventory (if wrong quantity) or sales history.
> >
> >If the error was price accidentally missing from customer order, then
> >shipping action got inventory Ok, but overall billing history by item
> still
> >shows understated pricing.
> >
> >If the error was shipping documents out of sync with reality going out
> the
> >door, we also have to make an inventory adjustment & history of shipping
> >still shows the bad stuff.
> >
> >It is almost like we need a shipping adjustment process that generates
> >corrected billing to hit all the same files so the aggregate data evens
> out
> >plus has a good audit trail from any perspective, except unless the error
> is
> >that we actually shipped the wrong stuff, these shipping documents are
> not
> >accompanied by actual shipments.
> >
> >We can enter negatives to factory orders to make corrections for prior
> >mispostings, can we also do likewise in the customer order shipping?
> >
> >I told my co-workers that if they were to use an RMA, or dummy customer
> order
> >structure, then bill adj off  that, the process will fix history,
> invoice,
> >accounting, the works, all will be in sync & if we had auditors who knew
> what
> >the **** censored **** we are really doing, then they would also be
> happy.
> >
> >My co-workers say an RMA is for customer physically returning some
> defective
> >parts for which they need a credit, and whose repair QC needs to monitor.
> It
> >is not for fixing errors in our computerized paperwork.  It also seems to
> me
> >that Customer Service does not have the staff to be doing dummy orders to
> >correct other department errors.
> >
> >My next proposal is to list BBL after shipping but before Billing & if
> any
> >BNET (Bill Price) is zero, plug in the list price instead (initially via
> >DFU), unless someone has notified us in advance of some legitimate
> exception
> >... ie. do not modify the billing program to install default price
> because
> of
> >occasional legitimate exceptions.  It also occurs to me that resupply
> orders
> >to a dummy warehouse just for customer exceptions might work, since we
> are
> >using them to handle zero profit (on each other facilities) intra
> company,
> >but at the moment what we are doing with resupply orders is in my dog
> house -
> >I want it fixed before expansion.
> >
> >Please tell me other BPCS users have tackled this before & see no adverse
> >consequences of my proposal.
> >
> >What triggered this interest at this time ... I created a new query over
> SSD
> >file with sales dollars last month 01 divided by quantity shipped equals
> >average billing price.  I compared this to list price & printed
> differences.
> >Many co-workers unhappy to see high volume of zero price shipments.
> >Accounting says "Oh we saw that soon after it happened, and we fixed our
> >receivables."  But there is unhappiness that corrections are not getting
> into
> >sales history by item.
> >
> >Al Macintyre  ���
> >Green Screen BPCS 405 CD Rel-02 running on AS/400 V4R3
> >+---
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