Re: ADDING FREIGHT CHARGES TO INVOICES

["Peggy A. Heritz" <pheritz@xxxxxxxxxxxxxxx>]

I have worked with a company using v6.04 who is creating BBLs at invoice
release.  There are lots of specifics regarding how you are using order
entry/shipping/RMS/OLM/billing release that would make the details different,
but here are some general things to watch for:

1)Make sure to update the # of lines & other total fields in  ECH.  You also
need to create ECLs for each BBL.
2) Be careful where you add the call to your  program.    Calling a custom BBL
program when BIL500 is initiated can result in  BBL's  for invoices not being
selected during that run.  If you create extra BBLs, you may need  a process  to
clear unneeded BBLs .  (I know of another situation where a nightly program adds
the extra lines.  The nightly program had to delete & re-build any lines that
remained "unbilled". )
3) Make sure to fill in all the needed fields in BBL.  Create some lines via std
BPCS, then make sure your program fills in all the details the same way.
4) Do testing with partial orders:  enter order, ship partial, run through
billing (with your mods), then complete the ship & bill the rest of the order.
Also test if you ship partial, then modify the order, then ship the remainder.
5)Test returns, credits, all types of orders to make sure you mod is doing the
right thing in each situation.
6) TEST, TEST, TEST.  Have the accounting folks working with the A/R details
(including applying cash).  Also all the links to G/L.  Also the sales history.
We had a couple of minor problems that didn't show up until we reviewed A/R.

Peggy Heritz
Senior BPCS Specialist
Crowe, Chizek & Company, LLP
http://www.crowechizek.com/scg/
phone: 219.236.8698
fax:        219.236.7615



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