Re: Closing PO

If the lines have been costed already (invoiced) -- you can do a 16 on each 
line to close them - the system will allow you to do this regardless of status 
- unless line is already status 3 complete.

This will put the po close date in and the PO's should purge based on this 
"closed" date per what you have set un in system parameters -- ours purges 
closed shop orders 6 months after the po close date during the month end 
process pur900.

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Today's Topics:

   1. Closing PO (Daniel Wilkins)
   2. Re: Closing PO (Dan Sweeney)
   3. Re: Lot controlled multiple issue (Frederick C Davy)
   4. Re: Closing PO (Frederick C Davy)
   5. Re: Closing PO (Al Mac)


----------------------------------------------------------------------

message: 1
date: Thu, 9 Feb 2006 12:05:26 -0800
from: "Daniel Wilkins" <dwilkins@xxxxxxx>
subject: [BPCS-L] Closing PO

I have a PO with several hundred lines some of which have been received
and I want to close the others. The system won't let me select option 12
to close because some of the lines have been received. Is there a way to
close it without manually closing each line that is left open?

 

Thanks,

Daniel



------------------------------

message: 2
date: Thu, 9 Feb 2006 15:16:05 -0500
from: "Dan Sweeney" <dsweeney@xxxxxxxxxxxxxxxx>
subject: Re: [BPCS-L] Closing PO

Unfortunately no, if you want to close some of the lines then why do you
want to close the entire PO?

If you close the entire PO then when the A/P invoice is entered against
the PO, the lines will not be there.

You will have to close the individual lines, once the received lines are
costed (vouchered in A/P), then the next M/E the PO will be removed from
the system.

Good Luck!

Dan Sweeney

Senior Technical Consultant

PHOENIX Business Consulting, Inc.

Tel: 724.836.4446 x7, Cell:  860.490.6712, 

E-Fax: 832-550-5144

www.phoenixbcinc.com

SSA GLOBAL Recognized Services Provider


message: 4
date: Thu, 9 Feb 2006 15:25:45 -0500
from: Frederick C Davy <fcdavy@xxxxxxxxxxxx>
subject: Re: [BPCS-L] Closing PO

Dan,

To close the P.O. properly, you need to maintain each open line by chaning 
the line quantity to equal what has been received (if nothing has been 
received, change the line quantity to zero. If 10 items have been received 
and nothing more will ever be received against this PO line, then change 
the line quantity to 10). When you are done, you can use the Action code 
12 in PUR500 to close the order. Good luck.

Frederick C. Davy, CPIM, PMP
Business Systems Analyst
Interface Solution, Inc.
Phone: (315) 592-8101
Fax: (315) 592-8481
e-mail: fcdavy@xxxxxxxxxxxx