Re: Invoices being posted into 10806 instead of 10807

Carl,

The very first domino that needs to fall when performing the month end close is the closing of the Inventory Period.
All A/R transactions are booked to the current period for inventory.

Check the file INP85 to see the current period, week, year, etc...

There are plenty of postings in this list's archives that may prove useful for a novice S/21 administrator...
http://archive.midrange.com/system21

Here is an excerpt from the archives:

I suggest you download a copy of the REDBOOK from the IBM web site...
http://www.redbooks.ibm.com/pubs/pdfs/redbooks/sg245967.pdf
This document covers a wide variety of System/21 topics not the least of which
is the proper method and a checklist for performing the year end close starting
on page 185...

I always check the status of the files in Inventory and Sales Analysis that hold
the Current Year/Period before I let the users make any transactions...

A simple query over INP85 and SAP10 respectively lets me see that all is well
before I let the users back in...

And I don't wait for the accounting modules to close I close month end and year
end for both Inventory and Sales Analysis immediately... You don't want any
Inventory or A/R transactions posting to the prior year... And you're right, you
need to take care not to close anything twice since that will tend to move you
an extra month and/or year ahead of where you think you're supposed to be...
And you probably already know what an ugly mess that can be to clean up...

One quirk about Sales Analysis is that you have to run the Year End reports
prior to running the last Month End option for the year...

The .pdf file is easy to use and well written... This should set your mind at
ease if you follow the checklist listed therein...


Regards...


PS - This is the suggested order for closing...


Inventory Management

Sales Analysis

Accounts Receivable

Accounts Payable

Cash Management

General Ledger

Financial Calendars Required For New Year

Fixed Assets

World Trade


Good luck...

Date: Thu, 7 Aug 2008 15:49:14 +0100
From: Carl.Ogden@xxxxxxxxxxxxxx
To: system21@xxxxxxxxxxxx
Subject: [SYSTEM21] Invoices being posted into 10806 instead of 10807

Hi,

I am a complete novice with this AS400 / System 21.

We run an old version v3.5.1 (I think - not sure where to find that info
out!) and we've run Period End for July, this being Cash/Sales/Stock. We
have an issue where invoices are still being posted into 10806 rather
than the current period (10807). What do I need to check to ensure that
the period end routines worked properly?

I've check SLCOMPNY and it shows the open period to be 10807, Stock
shows up posting of incoming stock into 10807 but we are perpexed to why
this is happening, our support people are investigating but could
really do with finding an answer asap!

Thanks for all help given in advance,
Regards,
Carl.

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