Re: [SYS21] Invoice match expertise required

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Richard

Thanks for the reply on that. I do understand what you're saying, and off
course we do raise debit notes (manually thanks to JBA!). But I thought
that one of the points of entering the invoice qtys exactly as received
was to throw up the variance so that it could be spotted and passed to
buying to query with the supplier. Also, being able to record this
difference would (I'd assume) show up on the supplier performance report.
In the end, I just think its our interpretation of what the matching
process should do. I'm going to have a look at the 3-way match to see if
it's any better.

Cheers

Angus






Richard_Caldicott@tandybrands.com
Sent by: jbausers-l-admin@midrange.com
24/10/2002 14:19
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        Subject:        Re: [SYS21]   Invoice match expertise required


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In this situation wouldn't you wait for the other 5 to be delivered before
paying the invoice, or raise a debit note (CR) for the 5 that you haven't
received?  In the latter case you can then match the IN to the CR and
happily pay for the goods that you received.   If you really want to pay
for the 40, can I become a supplier?  Sorry couldn't resist....

Richard




aappleby@geckojewellery.com
Sent by: jbausers-l-admin@midrange.com
10/24/2002 06:16 AM
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        Subject:        [SYS21]   Invoice match expertise required


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Hi

I have been speaking to the Geac helpdesk about 2-way invoice matching and
can't believe that no-one else has a similar problem to us.

If a purchase order is raised with an order quantity of (say) 40, then the
supplier sends in 35, there are still 5 outstanding on the order line. If
you then try to match the supplier's invoice quantity (in this case 40)
the system won't let you because there are still outstanding receipts due
on this line. Surely this is the whole point of matching - to throw up
those variances. Can anyone explain the rational behind this?

TIA

Angus
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