RE: SYS21 - Moving year end -- SYSTEM21

Hi Michael
Just wanted to let you know (out of interest) how our year-end went.
We changed company profile FISYE, ALTYE, NPRD to 08 (for 8 month year)

We also had to change the Calender to have only 8 months and this let the
system know that there are only 8 months

Everything went fine except we had to do a small modification to our GL
Enquiry program & the Transaction Report program to prevent it from looking
at period 12.

We did have very current backups in case something went wrong...  but we did
the changes in the live environment.

Thank you for some of your ideas
Regards
Avryl

> -----Original Message-----
> From: Michael Berman [SMTP:mxb1@start.com.au]
> Sent: Monday, February 25, 2002 1:29 PM
> To:   jbausers-l@midrange.com
> Subject:      Fw: SYS21 -  Moving year end
>
> Avryl,
> What did you change on the company profile?
> The number of periods or the Fiscal End Of Year?
> Was this in test or live?
>
> It could be bad if you changed the number of periods.
> You need to change the Fiscal Year End.  The Period 08 (Feb) would be
> the last period of the year and period 9 would become the first
> period.
>
> What testing did you do?
> How current are your backups?
>
>
> Regards
>
> Michael
>
>
> Original message from: Avryl Baldwin <avrylb@fraseralexander.co.za>
> >
> >Hi Michael
> >It wasn't that bad..  we knew a month ago, but only thought of asking
> you
> >guys last week :)
> >But yes, we are dumped into the deep end!
> >
> >We have changed our company profiles to 08 and our next period does
> come up
> >with 01, but just a note, we have come up with a problem that our
> >cumulative/YTD balances on the enquiry screen are now incorrect.  The
> >enquiry wants to use the previous months balances but its zero in
> period 01
> >as it cannot find period 12 anymore.  The data is there but cannot be
> >accessed.
> >
> >A rebuild will really mess up the data.
> >
> >The other problem we have is that we cannot enquire on periods 09 -
> 12 in
> >any financial year as the system thinks we have always had an eight
> month
> >year!
> >
> >We do not have sales analysis and inventory (Phew!) haha
> >
> >Thanks for the advice
> >
> >
> >> -----Original Message-----
> >> From:      Michael Berman [SMTP:mxb1@start.com.au]
> >> Sent:      Thursday, February 21, 2002 1:17 PM
> >> To:        jbausers-l@midrange.com
> >> Subject:   Re: SYS21 -  Moving year end
> >>
> >> Avrylb,
> >>
> >> Gee, so much for advanced planning! So you have 7 days to plan for
> >> something you have never tried before!
> >>
> >> I have just done exactly what you plan.  You will need to change
> your
> >> Year End period from 12 (or 13) to 08 on the first screen of the GL
> >> Company Profile.  You may want the Alternate Year End too, to
> change.
> >>
> >> The only difference is I changed my Year End back to June!!!
> >>
> >> Period 09 will then become the first period of your Financial Year.
> >>
> >> You will have to do some severe marketing to the Accountants to
> >> convince them that period 09 is first period of the year.  This is
> the
> >> price they have to pay.
> >>
> >> The alternative is to fiddle the number of periods in the year
> (very
> >> yukky).
> >>
> >> Perhaps someone else can let you know the impact on Sales Analysis
> and
> >> Inventory.
> >>
> >> I recommend you give this a trail.
> >>
> >> Regards
> >>
> >> Michael
> >>
> >> ps Yukky is a technical term for "someone else can do it I am too
> >> chicken"
> >>
> >>
> >> Original message from: Avryl Baldwin <avrylb@fraseralexander.co.za>
> >> >
> >> >Hi All
> >> >My company has decided to move their year-end from end June to now
> >> end of
> >> >February.
> >> >We have come across one problem and that is reversing journals and
> I
> >> think
> >> >we will have to fix the period programatically and then rebuild
> the
> >> ledgers.
> >> >Has anyone been through this and is there anything major that we
> need
> >> to
> >> >look out for?
> >> >
> >> >
> >> >
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"The content of this e-mail message and all attachments thereto ("this
message") does not necessarily reflect the views of Fraser Alexander Group
of Companies (FAGC). Before acting on the contents thereof, the recipient
should verify that the originator has the appropriate delegated authority.
In the event that this message has not been appropriately authorised in
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message.