Re: Making a Ship Note based on more than one Sales Order

We consolidate invoices for customers by ship date.  We frequently have
multiple, different order lines going to the same customer and only generate
a single invoice.  This seems to work generally okay.  We typically use the
Warehousing module for the bulk of our finished goods shipments.  We do
however do custom packing lists and these are definitely by order line, due
to the nature of our business.

Best,

Bruce Stern
sternb@home.com

----- Original Message -----
From: "Dan Thomas" <DThomas@lpw-mdi.com>
To: <JBAUSERS-L@midrange.com>
Sent: Thursday, July 13, 2000 11:12 AM
Subject: RE: Making a Ship Note based on more than one Sales Order


Do you use JBA warehousing?  It has the option to combine multiple orders
(by customer) on a single pick list.  It shouldn't be that hard to make the
pick list look like a packing list using some of the electronic forms
software available.  JBA also offers invoice consolidation as a standard
feature (although we haven't tested this ourselves).  This is turned on in
OE Customer Sales Details Maintenance.  Daily consolidation by customer is
one of the options.

The is also the DY (Document management) subsystem which we don't use.
Anyone know if this would offer a solution?

Dan Thomas
Sr. VP Information Systems
MDI
4500 Progress Blvd.
Louisville, KY  40218-5058
Phone (502) 454-9013 ext. 120
www.mdiweb.com


-----Original Message-----
From: Mike Von Stein [mailto:vonstein@wcoil.com]
Sent: Thursday, July 13, 2000 1:18 AM
To: JBAUSERS-L@midrange.com
Subject: Re: Making a Ship Note based on more than one Sales Order


Thanks this is *very* interesting.   I am unfamiliar with this module and
will check to see if we have it...   Will follow-up shortly.

- Mike Von Stein

-----Original Message-----
From: Ram Hari <ramhari@wasserstrom.com>
To: 'JBAUSERS-L@midrange.com' <JBAUSERS-L@midrange.com>
Date: Tuesday, July 11, 2000 3:41 PM
Subject: RE: Making a Ship Note based on more than one Sales Order


>Mike,
> We have the same need here, we use JBA Job Management module for it.
>Job Management has a concept of Subjobs wherein every subjob is an Advanced
>order entry order. We use Job Management pick note option so that we get
one
>pick note for all subjobs and Use Invoice/Asset generation under job
>management that combines all subjobs together and generate one invoice. But
>to make it work the way we wanted we had to heavily modify JBA Job
>Management module.
>Let me know if you have Job Management module in JBA and I can give you
more
>suggestions as to how you can achieve it.
>
>Ram S. Hari
>Sr. Programmer/Analyst
>ramhari@wasserstrom.com <mailto:ramhari@wasserstrom.com>
>Voice 614.228.6525 Ext. 8542
>Fax    253.484.5806
>
>
> -----Original Message-----
> From: Mike Von Stein [SMTP:vonstein@wcoil.com]
> Sent: Tuesday, July 11, 2000 12:14 AM
> To: JBAUSERS-L@midrange.com
> Subject: Making a Ship Note based on more than one Sales
>Order
>
> We are currently implementing JBA and I don't have a lot of
>experience with it.   Please accept my apologies if this question is too
>basic...
>
> We have a customer who demands that we ship against multiple orders
>using only 1 packing slip and 1 invoice.  (I.e.*only* 1 packing slip and 1
>invoice per Bill of Lading)
>
> Currently the way we have (manually) done this in the past is to use
>MS Excel and make the packing list with a matrix at the bottom showing the
>part #, qty, and PO # that the qty applies to.  For example:
>
> *** Outstanding PO's:
> Part Num        PO    Qty
> P100               P1      100
> P100                P2        50
> P200                P2        75
>
> *** Packing List & Invoice
> Part Num     Qty
> P100            150
> P200            75
> (The Outstanding PO table shown above would be listed at the bottom
>of this packing list.)
>
> If we would ship the exact qty shown above with JBA it would be
>under 2 ship notes, because we have to start with the sales order.   We
>could use daily invoice consolidation to roll it up, but that assumes we
>only have 1 truck per day, otherwise we would violate their 'one shipment,
>one invoice' policy.
>
> If anyone has any tips on how to do this, I would really appreciate
>it.
>
> Thanks in advance,
> Mike Von Stein
> Findlex Corporation
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