RE: Task authorization by company

[Dan Thomas <DThomas@xxxxxxxxxxx>]

Mark, thanks for responding.  However, as I mentioned, we use System 21
Explorer Roles, so server session menu authority is not an option.  Explorer
is only affected by task authority.  The AFI part seems kind of odd to me,
but I'll certainly check it out.  I think our G/L updates via AFI for
inventory adjustments are done by a batch process that came out of some
inventory movements file (INP96).  I don't understand why the module which
has the task should be an issue.  Most of our AFI updates are generated by
our invoicing process.  For us, almost all items are on consignment from our
supplier and we don't generally update G/L with inventory receipts or
adjustments anyway.

I realize that program modifications were an alternative.  The catch is that
we have many programs needing this capability.  I was simply mentioning
physical inventory adjustments as an example.  I'll continue to check this
out and let everyone know what I find out.

                -----Original Message-----
                From:   OleBlighty [mailto:oleblighty@home.com]
                Sent:   Thursday, December 09, 1999 6:54 PM
                To:     JBAUSERS-L@midrange.com
                Subject:        Re: Task authorization by company

                Dan,

                A predicament to be sure.  The task/menu authorization is
not as flexible as
                I would like sometimes and your specific case highlights
this.

                Personally, I would try to stay away from creating a new
application (PA)
                because of the AFI ramifications.  Most companies I deal
with update General
                Ledger through AFI for all/most Inventory movements.  AFI
does not know
                about application 'PA' without modification and a new
version of FI502.

                I would look at two options.  Firstly, instead of a new
application, create
                new Inventory Movement tasks and a new Menu within the 'IN'
application.
                You should then be able to take authorization away from the
Menu Option
                itself .  I think this should work but haven't tried it
(actually, you may
                not need to define new task codes).  Secondly you could use
the
                pre-processing option on the task definition and write your
own simple
                authority checking program.  You could use the Inventory
parameter file
                INP15 to hold the user/company authority.  This
pre-processing program could
                simply set a flag in the LDA to say if authorized or not.
Then, of course,
                IN009 and IN079 would need a modification to check the flag
and return a
                message if the user is not authorized.

                As I say, I am not on an AS/400 right now so I can't confirm
that these
                options will work.  Good luck.

                Regards,

                Mark.

                ----- Original Message -----
                From: Dan Thomas <DThomas@lpw-mdi.com>
                To: <JBAUSERS-L@midrange.com>
                Sent: Thursday, December 09, 1999 2:17 PM
                Subject: Task authorization by company


                > We have a need for users to be authorized only in certain
companies for
                some
                > tasks like inventory maintenance and inventory
adjustments.  JBA allows
                > authorization by user/task and user/company/module.  The
tasks we want
                > restricted in certain companies are part of module for
which these same
                > users need to be able to do other tasks for all tasks.
Our solution was
                to
                > create a new module ('PA' for physical adjustments) and
make copies of
                those
                > tasks into this new module.  We'll then authorize users to
module 'PA'
                only
                > for those companies where is needed.  We de-authorize all
users for the
                > original tasks.  By the way, we use JBA System 21
Explorer.  I would love
                to
                > hear from anyone that has had a better solution to this
requirement: To
                > allow a given user to be authorized to physical inventory
adjustments in
                > Company A and not in Company B, while being able to do
other inventory
                > functions (reports and inquiries) in both companies.
                >
                > Dan Thomas
                > Sr. VP Information Systems
                > Medical Distribution, Inc.
                > 4500 Progress Blvd
                > Louisville, KY  40218-5058
                > Phone (502) 454-9013 ext 120
                > email  DThomas@lpw-mdi.com
                >
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