Thank you for this well written example of using outside operations. We looked at using this several years ago and ended up doing nothing to change are current practices. One of the concerns we had was the change in where the cost for the MO got accumulated. Currently we have the "service" items as a part of the BOM and when we need a service we create a PO for that service item receive that service item into stock and then issue it to the MO. This places our costs associated to the service in the materials section. With the Outside Operations configured where do the cost go, into the operation or as a Misc. Charge to the MO?

The other concern we had was lack of data integrity so the automatic PO creation wasn't going to be trusted therefore removing any benefit.

-Tom Stieger
California Fine Wire

-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx [mailto:mapics-l-bounces@xxxxxxxxxxxx] On Behalf Of Kevin Fox
Sent: Tuesday, December 01, 2009 7:18 AM
To: 'MAPICS ERP System Discussion'
Subject: Re: [MAPICS-L] PO vs MO


There is a built in feature for outside processing with XA. As of R6 you can download a PTF that will give you this function (called Outside Operations!). If you have applied the latest PCM's and are at the latest PTF levels for R6 it should be there. R7, R7.5, R7.7 and R7.8 have this function already included in the code.

You can access it from EWP (or god forbid: green screen) by navigating to Production Control and Costing (PCC), then select the outside processing menu. There are two menu options. The first option "Work with Outside Operation Details" allows you to set up the relationship between your
production operation routings and outside processing vendors. The second
option "Work with Outside Operations Cross Reference" allows you to work with active open outside operations.

Here are the basic setup tasks.

1. Create a production router that includes a properly defined outside operation.

For example.

Operation Seq: 0010 OP Laser Cut & Shape Facility: OP001
Operation Seq: 0020 Inspection Facility: IP010
Operation Seq: 0030 Form on Brake Press Facility: 78343

On the outside operation: (as above operation 0010) set the time basis code to "C" = Outside Processing. Be sure to put the piece part cost into the outside operation cost field.

Enter the number of move days required to pack, ship, process, return ship, and accept the operation.

2. Create a service item for the Outside Operation Laser Cut.

For example:

We are going to make a formed metal part number: 123456

The outside process item "number" will be "OP Laser Cut"

Be sure to set the inventory code to "3=Service" Also, you should enter a
purchase price, and default unit cost.

3. Be certain to have a vendor master record setup for the vendor that provides the laser cut service.

4. Now you are ready to setup the defaults using the "work with outside operations details"

Site: = Site ID for your production facility (assuming EPDM)
Vendor: the number of the vendor in step 3
Warehouse: the production facility warehouse ID Finished Item Number: the item that will be produced on the Mfg. Order.
i.e. 123456
Revision: the revision id of the finished item number.
Routing ID: The id of the production router defined in step 1 Routing Version: the version of the routing defined in step 1 Service Item Number: the item created in step 2. i.e. OP Laser Cut QTY/COST Update: Select the option that supports your costing and variance calculations methods.
Preferred Vendor: Select the option that will default the preferred vendor.
P.O. Create at MO Release: Select the option that supports your processes.
(Just a personal note: if you don't select option 1 you are wasting a tremendous opportunity at reducing non-value added time.) Release Time Fence: Number of days in advance that you want to create the PO Lead Time Purchase: enter the number of days the vendor quotes. Note that this should be part of the move days added to the operation as in step 1.
Lead Time Adjustment: enter the number of days to go from dock to stock.
Note in my example you would NOT include inspection time as that is a separate operation.
Auto Release Code: Select the code that matches your business process.
Again I like #3
Operation Status Completed.....: Select the option that matches your variance accounting.
Additional Descriptions to PO Comments: Select this to print your operation additional descriptions on the PO (WOW!).


Release an MO for 123456 and watch as you automatically generate a PO to your vendor for OP Laser Cut operations.

Note you must receive against the PO AND the MO operation to effect good count control.

A note to all on the list: This actually solved my problem submitted two weeks ago. I just had to create an alternate BOM to list only the supplied parts to the vendor. PERFECT!


-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx [mailto:mapics-l-bounces@xxxxxxxxxxxx]
On Behalf Of Todd Ivy
Sent: Tuesday, December 01, 2009 5:33 AM
To: MAPICS ERP System Discussion
Subject: [MAPICS-L] PO vs MO

Hello All, A while back there was a discussion going on about outside
processing and inside processing. At the time, I didn't think it pertained to me, but as always, it has come up. We have always had outside processing for assemblies/weldments, but now we are using outside processing as well as some inside processing to manufacture a single component. For instance, when we cut parts from stainless steel, we send the metal out to be laser cut into shape. Then we get the part back and send it through the press brake at our facility to put a bend. Obviously we have to pay for the laser cut, but dont want to execute a purchase receipt because we have a work order for the bending that will also close out and add a qty to stock. Thus giving a double receipt. How do you guys do this? I am almost sure this was discussed a bit a few weeks ago, but I seem to lost the conversation while purging my outlook. Any help is appreciated.
Todd Ivy

225 E. Industrial Blvd
Waco, Tx 76705

T:(254) 799-5546 Ext:389
F:(254) 799-2722

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