RE: IFM account payable processing problem

We do not use IFM but I have had this same problem before.  I believe it
relates to the PO receipt and the completion code that is entered with
the receipt transaction.  We do our receiving in Browser which gives the
options for "Auto-assign," "Force Complete," and "Leave As Partial."
The particular completion code you use is important in creating a
"deviation quantity" for the purchase order line item.  If there is no
deviation quantity then the item will not show against the PO in
Accounts Payable.  When you view the purchase order transaction history,
look at the completion code to see what was entered.  I think this will
lead you to the solution of your problem.

By the way, for a purchase order item; line status of 40 is "received to
stock"(either partial or complete).  There is no "received complete" for
the line item.  A line item status of 50 is "complete," which means that
the item has been received complete AND the invoice has been paid.

The purchase order header status has different status descriptions.  A
status of 40 for the purchase order is "received complete," meaning all
of the items have been totally received.  Again, 50 means "complete,"
which means all of the invoices for all of the items have been paid. 

Hope this helps.

David 

-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx] On Behalf Of Bill Mongan
Sent: Tuesday, January 27, 2004 11:15 AM
To: 'MAPICS ERP System Discussion'
Subject: RE: IFM account payable processing problem

The order is status 40, and the line item is status 50, which if I
understand correctly means received complete to stock, but not invoiced
complete.  So why would the item not appear for selection when
processing
the invoice??

Bill

-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx]On Behalf Of Ann Neal
Sent: Tuesday, January 27, 2004 8:45 AM
To: MAPICS ERP System Discussion
Subject: RE: IFM account payable processing problem


What is the status of that particular line item? MAPICS programs seem to
check the line (or blanket) status first, not ordered qty vs paid qty.

Ann

-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
Behalf Of Bill Mongan
Sent: Monday, January 26, 2004 4:39 PM
To: mapics-l@xxxxxxxxxxxx
Subject: IFM account payable processing problem

My accounts payable people recently brought this issue to my attention:

A part number has had multiple receipts on a blanket purchase order, and
has
already been partially invoiced for these receipts.  However, when they
go
to process an additional invoice for the remaining quantity, when they
are
in transaction header and use the F10 key to assign PO, they enter the
purchase order number but the part number does not appear for selection.
We
use IFM and we process payable invoices through IFM, accounts payable
tasks,
work with transactions.

In this example, we can see the receipt quantity of 441 in IM
transaction
history inquiry, and we have previously been invoiced for 269 which we
can
see in the purchase order, but when they F10 to assign PO, this part
number
does not appear for selection.

Also, they showed me an example where there is one inventory receipt,
and
they are trying to process the first and only invoice for this PO/part,
but
when they F10 to assign PO, the part does not appear for selection.

Any ideas? this has worked in the past, and this problem does not occur
on
all invoices.  We are confused!

Bill Mongan, CPA
Controller
Generac Power Systems, Inc.
(262) 544-4811 x2097
bmongan@xxxxxxxxxxx

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