CO/CM - Accounting Class

["Bob Tenney" <bobtenney@xxxxxxxxxxxxx>]

Nandu, Here is some info on the Item Accounting Class (IAC) that might be 
helpful:

  a.. The IAC "lives" on the ITEMASA and ITEMBAL files. If you enter the IAC on 
the ITEMBAL file, it trumps the IAC on the ITEMASA.
  b.. When you enter a customer order or credit memo, COM automatically gets 
the IAC from the ITEMASA or ITEMBAL files. There is no provision for user 
overrides because having order entry clerks make accounting decisions is 
usually a bad idea.
  c.. As the previous postings explained, the IAC is carried throughout the COM 
customer order files. The shipment detail file is your best bet because it 
shows the actual credit memo issued. If you are tracking credit memos that do 
not involve shipments (e.g. price adjustments) then you should use the MBCDREP 
(CDA0CD) line item file.
  d.. If you want to report about credit memos, I suggest that you use the 
Reason Code field on the COM Order Header or Order Detail screens. Here's why: 
(1) You can enter Reason Codes as needed and there is a subfile that contains 
reason code descriptions that you can use in your report; (2) You do not have 
to set up reason codes when you set up new items; (3) The Reason Code does not 
impact the COM general ledger interface.
You might consider taking a more proactive approach to credit memos by having 
high-value credit memos approved by your company's decision makers BEFORE they 
are issued. There is a new MAPICS-certified alerting system, called Presence,  
that makes this easy to do. You can visit my www.tenneypubs.com and learn about 
Presence from my latest books -- "The Presence Book" and "Using Presence With 
MAPICS"  


Bob Tenney
Bob Tenney Solutions, LLC
MAPICS - FRx - Presence - Crystal Reports
828-526-8976

Visit www.tenneypubs.com for books about
IFM, COM, G/L Interfaces
Info WorkPlace, Cost Accounting, 
FRx, and PRESENCE