Re: How do you show C.O.D. charges at Pick List time?

The way we have handled the shipping value is at the time the PICK is created we
calculate the value of the shipment and generate a Certificate of Conformance
and a shipping label with the ship to address from the order.  The total
shipping value is printed in code on the shipping label that is created so the
shipping clerk knows what value to insure for.   By printing on the label we did
not have to modify the PICK print function at all.   For the COD amount we
either have the shipping clerk do an inquiry into the order or we include the
shipping COD dollar amount in the shipping instructions.   We use the PICK as
both the pick instruction and the packing list.   We do not generally do partial
shipments.  We have be doing this very successfully for approx.   6 years.  Hope
this helps.




Paola.Groeber@mapics.com on 06/05/2001 08:38:10 AM

Please respond to MAPICS-L@midrange.com

To:   MAPICS-L@midrange.com
cc:    (bcc: Gail L Crane/Johanson/JMC)

Subject:  Re: How do you show C.O.D. charges at Pick List time?



Philip,

It doesn't look like anyone has answered your question and I waited a few
days to see how some of our MAPICS users would answer.  I'm surprised as I
thought this was a fairly easy one.  When I was a customer using this
software, our shipping department made a similar request as they do need
the total value  to properly fill out the C.O.D. paperwork.  Our customer
service people entered the charges as a Special Charge on the order after
conferring with the shipping department.  Then when our Warehouse Clerk
created the Pick List, they were authorized to create a Pro-Forma Invoice
so they could get all the Invoice details for the shipment.  I don't know
what level of MAPICS your company is on, but the new R6.5 release provides
the tools the shop floor personnel need to help automate their jobs.  At
the same time, these functions provide greater visibility to pending
orders so your customers benefit from more on time shipments and your
company benefits from more accurate "real-time" inventory.

Another option you have is to use the User Exit for the Pick List form and
on all C.O.D. shipments, print the total value + C.O.D. charges (customer
service people would have to enter the Special Charge first) as one value
in the headings.  I don't believe they need a line by line value on the
Pick List, but just the total dollars involved including the special
charges.

Any other suggestions from our MAPICS users?

Paola Groeber
MAPICS Business Analyst






Philip Freimann <PFreimann@cranecams.com>
Sent by: owner-mapics-l@midrange.com
06/01/01 03:23 PM
Please respond to MAPICS-L


        To:     "'MAPICS-L@midrange.com'" <MAPICS-L@midrange.com>
        cc:
        Subject:        How do you show C.O.D. charges at Pick List time?


Perhaps the question is not correct, but here is the scenario.

Our shipping people need to know the full C.O.D. price when they PACK the
material so they can prepare the UPS C.O.D. paper work?  They have asked
us
to include special charges, etc. - full invoice data on the PICKING LIST.

That doesn't seem to be the purpose of the document.

How are others handling this?

Philip R. Freimann
Director of Information Systems
Crane Technologies Group
(386) 252-1151  ext. 4282
mailto:pfreimann@CraneCams.com
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