Re: History Files

[Dave Shaw <dshaw1@xxxxxxxxxxx>]

>>I'd like to know how much historical data other MAPICS shops are keeping
in
>>the various modules?  If you are purging the files, are you keeping the
>data
>>off-line?
>>
>>TIA,
>>
>>Bob Arnold

Retention varies.  We keep most of the data off-line after purging it, with
one exception noted below.

We use 13-period accounting with the old Accounting Management GL, so we
have to be vigilant to keep CURHIS at less than a year.  One of my pet
peeves is that when using 13-period accounting there's no provision for
maintaining a fiscal year identifier - I complained about that in 1988
(MAPICS II for the /38), and it's STILL that way!  Grrr...

Inventory transaction history is currently kept for at least a year - the
users would like more, but it's too darn big.

COM shipment history kills us, we try to keep it under 6 months.  It's not
often used, anyway, since we have a custom sales history/analysis system
that is much more compact.  We don't do VAT or sales tax, so we blow the tax
history file away completely and don't bother keeping it off-line.

Manufacturing order and Purchase order history are kept for 2 to 3 years.
AR and AP history are small enough that we haven't archived them yet - 8
years and counting.

---
Dave Shaw, General Nutrition, Greenville, SC
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The opinions expressed may not be my employer's unless I'm sufficiently
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