ACP Check Printing Problem

----- Original Message ----- 
From: "Al Mac" <macwheel99@xxxxxxxxxxx>
To: "BPCS_L discussion" <bpcs-l@xxxxxxxxxxxx>
Sent: Wednesday, August 23, 2006 6:50 PM
Subject: [BPCS-L] ACP Check Printing Problem

  As I understand the process, before printing on checks whose check #s
are
  pre-printed on the check stock, our accounting lady tells BPCS what
check
  # range will be used to pay what vendors, then if everything works
  perfectly, the data on the printed checks agrees with the data in

BPCS.

  But sometimes she has a printing problem, leading to the check #s 

that

got
  printed on, being say a few digits after what BPCS thinks they are.
  Apparently how she has been dealing with this is to scribble on the

BPCS

  print-outs what check #s end up as, with the data in BPCS never being
  corrected.

  This way of handling things was apparently acceptable until a change

in

  management, and the need to send copies of some of our BPCS data to
  another system that would appreciate getting correct data.

  How do other companies deal with this scenario?
  Do you void the whole run & start over?  Does BPCS support start 

over,

  without a big hassle?
  Is there some program option we have overlooked where we can tell 

BPCS

...
  all the checks from 45321 onwards dated today need to be incremented

by

2.

  If I have to go in there with DFU and muck with the check #s, is 

there

a

  list of files affected?

  We are on 405 CD.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------
We no longer print checks but I remember that we had a sound method of 
handling this. 

The check numbers were not entered in the final ACP675 screen until the 
checks had successfully been printed.

Whether you handle the spool file print by suspending the ACP675 screen 
via sysreq/1 and signing onto a new session or opening a new session, the 
printing can be finalised before the check numbers are entered. 

This way BPCS will only know about actual check numbers.

Hope this helps.

Regards,

Frank Shaw
Clover Information Services
Tel: +27 11 758 5380
Mobile: +27 82 451 0256
Fax: +27 11 758 5300
Email: frank.shaw@xxxxxxxxxxxx