Re: GLD end 2006-March Sales GJD GJH etc. (Al Mac) -- BPCS-L

Thanks Maurice

I am like the System Operator of recent NonTech thread who in reality iscovered up with hats representing many different job functions, such thatno one job function title does justice to my position.


I looked up (studied) GLD510 in the documentation, then I ran it Tues nite.
It posted 100% of the unposted batches for 2006 March except for

* An error batch from 3/31 Friday that I suspect got overlooked in the massof EOM reports* A 4/4 Tuesday batch involving some kind of adjustments back dated toprior fiscal period

After nite crew off BPCS Tues nite, I did GLD540 on last month to get the4/4 back-date batch ready for GLD510 and left note for my day colleguesthat when after the 3/31 error batch is fixed, SOMEONE should run GLD510on fiscal period 3 at which point we should be caught up on GL for March,unless we have another scenario like the 4/4 back dating one.


I told the bosses that I had never ever run GLD510 before (true statement).

I had thought that StaciOutsideCPA was running GLD510 regularly, myevidence being that I often tear reports off the main printer, anddistribute them to various desks, such as GLD510 that got run using hersign on, that I put on desk of DianeAccountingLady, but when I said thatshe was probably behind in getting this done due to a lot of recent hasslesconnecting VPN over T1 line, DaveTheBoss told me that StaciOutsideCPA doesnot in fact do that. DianeAccountingLady also said she has not beenrunning this.

So we are left with UnknownSomeone has been doing this regularly forseveral years, but quit doing it middle of last week.

The company has had past incidents of staffers given some assignments, thenthanks to turn over in management, there is a loss of awareness by managerswith respect to all what is being done by which clerks. We do have severallong term employees no longer with us, but the last parting of company wasa little before the Wednesday cut-off. Now we do have some tasks that runautomatically, and can run using an AS/400 sign-on that has been disabled,and in theory some of this can run from a former employee PC. This isanother thread that I need to review on general principles.

My personal view is that we do not have a security breach with respect tothe General Ledger mysteries. Rather, not everyone knows what all is goingon at our company, and people are generally reluctant to illuminate whatthey do not know. I feel like I am in Catch22 territory here, because mynormal troubleshooting mode is to use the evidence to generate hypotheses,then seek more evidence to prove or disprove, but my collegues not seem tolike many of my hypotheses.


I will be suggesting that

1. We find out for sure WHO been running GLD510 and ask if it isappropriate for me to take over that duty, and whether it is Ok for me topost 100% error-free batches, or if there are some I should not be posting.2. I add to the EOM report collection something that provides precisetotals of RMA, Discounts, Freight charges for the month, since this datadoes not show up on reports we run that show total ITEMS shipped customer,quantity times price, also cost, margin.

Al,

Have you tried running the G/L Posting Program?  The program name is
GLD510...

Hope this helps.....


-----Original Message-----
Today's Topics:

   1. Re: GLD end 2006-March Sales GJD GJH etc. (Al Mac)
   2. Re: GLD end 2006-March Sales GJD GJH etc. (Al Mac)
   3. Re: GLD end 2006-March Sales GJD GJH etc.
      (vincent.byrne@xxxxxxxxxxxx)


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Al Macintyre
http://en.wikipedia.org/wiki/User:AlMac
http://www.ryze.com/go/Al9Mac
BPCS/400 Computer Janitor ... see
http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html