Re: Inventory Link to G/L

[Mike Ozanne <mozanne@xxxxxxxxxxxxxxxxxxxxxxxxx>]

At 09:05 03/03/04 -0800, you wrote:
> Dear All:
>
> Does BPCS have direct link to G/L upon receiving of items or inspection of
> items or does it have to go thru Invoice Checking/3 way matching process
> before Inventory G/L account will be recognized?  If BPCS has a direct link
> to G/L without going to 3 way matching process where do you usually set this
> up.


In BPCS Inventory transactions affect stock immediately (well by completion 
of the posting program). The financial (i.e. General Ledger) impact of 
those transactions is performed when the INV920 update program is run. In 
versions prior to v6xx INV920 updated a file called GJW . The actual 
Balance and Journal files were not updated until the Sub-System Post job 
was run. This then created unposted Journal Headers and Details which only 
finally affected the ledger when the Journal Post process was run. So for 
v4xx and earlier the financial record lags the Inventory movement by the 
time it takes to complete Inventory Post, Sub-System Post, and Journal Post.

In version 6.0 and higher The INV920 job calls the CEA500 update program 
which creates Journal Headers and lines directly using the Events, Models, 
and Sub-system links defined in the CEA setup.
If these Journals are set to automatically post, then the financial 
movement will exist on completion of the job. If not then then unposted 
Journals are created which must then be posted using the CEA client. So in 
v6+ the financial record lags the Inventory record by the time it takes to 
run INV920 and possibly to post Journals.


In V4- the ACP and ACR modules directly posted records to GJW and updated 
GL upon completion of Sub-system post and Journal Post. In V6+ CEA500 is 
submitted from the main posting program and creates Journal Header and Line 
details, these may be auto-posted or awaiting posting with the CEA client.

AS Far as I recall, a match to receipts and PO costing will be triggered by 
quoting an Inventory PO number on the ACP500 entry screen.