Re: GHH01V Error

[Alister Wm Macintyre <macwheel99@xxxxxxxxxxx>]

Perhaps you can find someone who works in the accounting department of your 
company, and ask THEM what the significance is of operating a company 
without doing any fiscal period ends.  Ask them to sit down before you ask 
this question, because the reaction might be violent heart attack.

We are moving towards a world in which a lot of stuff is done by computer 
that used to be done by knowledgeable human beings, and decisions that used 
to be made by accountants, CIPM, marketing professionals, engineers, etc. 
are now made by computer programmers without special training in 
accounting, CPIM, marketing, engineering, etc.  I believe that companies 
that retain those professionals will have a significant competitive 
advantage because we programmers just do not know everything.

It may be that your company does not have any accounting professionals, 
having reached this world  where perception is that they have been 
automated out of being needed.
In that case you need to do an Internet Search for introductory information 
on Accounting, because month end is a very fundamental concept of 
accounting.  I can suggest links if you have difficulty.

BPCS was written in the USA to serve the needs of companies that adhere to 
what is know as generally accepted accounting principles.  Now in other 
parts of the world the rules might be significantly different, but in much 
of the Western World ... North America, Europe, etc. there is a tradition 
that has been handed down from centuries ago, that data is processed by 
fiscal period, in which all manner of company reports: profit & loss; 
earnings; stock holder value; sales totals; taxes; inventory values; just 
about everything of great importance, is totalled up for how much of this 
happened in each of several fiscal months, which do not have to mirror the 
fiscal months.

For your company to not be doing this stuff ... it is a matter of 
significance far greater than how BPCS works.  If in fact your company is 
not doing any month end or year end processing on any "system" irrespective 
of BPCS, then an ERP founded on this western civilization principle is not 
the best ERP for your company to be using.

If the system you are running in parallel with does have end-fiscal 
processing, then your in-parallel test, as described, may have been a big 
waste of time, for some aspects of the company, because you have failed to 
do the end fiscal metrics that would tell you if your totals are in the 
right ball park.

Rick is correct when he talks about end month and end year flushing the 
system of no longer needed transactional detail.  You appear to be inviting 
the phenomena of running out of numbers.  The way BPCS works, it assigns 
numbers to things like orders, invoices, checks, GL journal batches, but 
the field is a fixed length, and hopefully you are no longer using # 1 when 
the system wants to wrap there, when you get to 9999 (in GL) or 999999 
(orders).  When you run out of GL numbers, then anything that feeds data to 
GL will crash, because there are no #s left for new batches that would go 
away when you run month end year end.

You can postpone the inevitable with a modification effort.
   * Study the GL Journal Batch coding system for the scenarios that have 
filled up & identify which #s you have run out of ... such as Accounts Payable
   * Figure out a set of codes that are not used anywhere in the GL files 
yet.
   * Have some software make a substitutions.
   * e.g. change
   * all instances of AP to PZ
   * all instances of AR to RZ
   * all instances of IN to IZ
   * where in this case, the unfinished GL batches ending in letter Z are 
from this time of moving stuff out of the way and a later time might use a 
different letter that has no conflicts
   * Now the other accounting software should run A-Ok because the numbers 
that you have run out of have been cleared by this work around
Al Macintyre  http://www.ryze.com/go/Al9Mac
Find BPCS Documentation Suppliers 
http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html
BPCS/400 Computer Janitor at http://www.globalwiretechnologies.com/

, you wrote:
> Hi All:
>
> What does it mean to have this error appears or system hangs during ACP
> Invoice Entry, Invoice Release and Cash and Memo Posting everytime we
> execute GL/posting?
>
> "GHH01V 20128 array index"
>
> We are just implementing for almost one year of parallel running with
> existing system. and we force balance every GL/reconciliation and didn't
> even run any month-end close or year-end close.
>
> Can you please enlighten me the significance of Month-End Close or Year End
> Close?
>
>
>
> Regards,
>
>
> Melvin
>
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