Re: Transferring a multiple record format logical from the AS/400 intoExcel

Jennifer Martin wrote:

There are only two record formats and I need both. I created the file to hold a customer record and then all the ship to locations for the customer. The record formats contain different fields. I need it in this format to upload to another system. When I try using the physical files the ship to record is in the same row as the customer record and there are too many records to cut and paste the way I want it. I need a customer row, then a separate row following the customer row for all ship to addresses.

Since this is a logical file and it has two formats and the data seems to be from two different sources, I'm going to assume that it is based upon two different tables.

Click on Data / Get External Data. Select the Data Source that points to your system. It will then show you the Graphical Query builder and a list of tables in the library list of the Data Source. We don't want the Graphical part, we're going straight to SQL.

Click on the SQL button and enter the statement along these lines:

Select custno, 0 as shipto, custname as name
From SYSTEMNAME.LIBRARYNAME.CUSTFILE
Union All
Select custno, shipto, shipname as name
From SYSTEMNAME.LIBRARYNAME.SHIPTOFILE


That should get you there. Send the data back down to Excel and sort it by custno and shipto as desired.

Bill