Re: GHH01V Error -- BPCS-L

Perhaps you can find someone who works in the accounting department of your company, and ask THEM what the significance is of operating a company without doing any fiscal period ends. Ask them to sit down before you ask this question, because the reaction might be violent heart attack.

We are moving towards a world in which a lot of stuff is done by computer that used to be done by knowledgeable human beings, and decisions that used to be made by accountants, CIPM, marketing professionals, engineers, etc. are now made by computer programmers without special training in accounting, CPIM, marketing, engineering, etc. I believe that companies that retain those professionals will have a significant competitive advantage because we programmers just do not know everything.

It may be that your company does not have any accounting professionals, having reached this world where perception is that they have been automated out of being needed. In that case you need to do an Internet Search for introductory information on Accounting, because month end is a very fundamental concept of accounting. I can suggest links if you have difficulty.

BPCS was written in the USA to serve the needs of companies that adhere to what is know as generally accepted accounting principles. Now in other parts of the world the rules might be significantly different, but in much of the Western World ... North America, Europe, etc. there is a tradition that has been handed down from centuries ago, that data is processed by fiscal period, in which all manner of company reports: profit & loss; earnings; stock holder value; sales totals; taxes; inventory values; just about everything of great importance, is totalled up for how much of this happened in each of several fiscal months, which do not have to mirror the fiscal months.

For your company to not be doing this stuff ... it is a matter of significance far greater than how BPCS works. If in fact your company is not doing any month end or year end processing on any "system" irrespective of BPCS, then an ERP founded on this western civilization principle is not the best ERP for your company to be using.

If the system you are running in parallel with does have end-fiscal processing, then your in-parallel test, as described, may have been a big waste of time, for some aspects of the company, because you have failed to do the end fiscal metrics that would tell you if your totals are in the right ball park.

Rick is correct when he talks about end month and end year flushing the system of no longer needed transactional detail. You appear to be inviting the phenomena of running out of numbers. The way BPCS works, it assigns numbers to things like orders, invoices, checks, GL journal batches, but the field is a fixed length, and hopefully you are no longer using # 1 when the system wants to wrap there, when you get to 9999 (in GL) or 999999 (orders). When you run out of GL numbers, then anything that feeds data to GL will crash, because there are no #s left for new batches that would go away when you run month end year end.

You can postpone the inevitable with a modification effort. * Study the GL Journal Batch coding system for the scenarios that have filled up & identify which #s you have run out of ... such as Accounts Payable * Figure out a set of codes that are not used anywhere in the GL files yet. * Have some software make a substitutions. * e.g. change * all instances of AP to PZ * all instances of AR to RZ * all instances of IN to IZ * where in this case, the unfinished GL batches ending in letter Z are from this time of moving stuff out of the way and a later time might use a different letter that has no conflicts * Now the other accounting software should run A-Ok because the numbers that you have run out of have been cleared by this work around Al Macintyre http://www.ryze.com/go/Al9Mac Find BPCS Documentation Suppliers http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html BPCS/400 Computer Janitor at http://www.globalwiretechnologies.com/

, you wrote:

Hi All:

What does it mean to have this error appears or system hangs during ACP
Invoice Entry, Invoice Release and Cash and Memo Posting everytime we
execute GL/posting?

"GHH01V 20128 array index"

We are just implementing for almost one year of parallel running with
existing system. and we force balance every GL/reconciliation and didn't
even run any month-end close or year-end close.

Can you please enlighten me the significance of Month-End Close or Year End
Close?

Regards,

Melvin

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