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  2. BPCS-L
  3. June 2002

Re: Purge of GL Data

In addition to GHH, GLH, and GXR, you may also want to remove the data in
file GLA (analysis fields).  Using the year as the only parameter to delete
the data may not be adequate unless you really want to purge all records no
matter the Ledger and the Book.  Moreover, different Ledgers may have
different period tables and the year 2000 may not have the same date ranges.
However, if you have one single Ledger, Book, and Period Table, you're pretty
much safe if you go by the year only.  In any case, ensure you have a good
back up before purging any records.  One final point, there is a program in
the Reorg Menu (can't remember the name or description) that rewrites GSB
(account balances) by reading the records in GLH.  If you purge records from
GLH, you should not run this program for the periods, ledgers, and books
deleted unless you also want to re-adjust GSB.

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