Re: Old Orders

> Subj:  PUR900
>  From:    bpcsmaynez@yahoo.com (Jesus Maynez)  
>  
>  PUR900 is not working right. I have a bunch of PO
>  lines  (scheduled lines) that have not been deleted
>  from the HPO file. I'm keeping history only of the
>  three last months however some lines have been there
>  since March. They have status of 3 and all the
>  required dates are older than the date typed for the
>  history.
>  
>  I hope someone can help me out.

Al Macintyre 405 CD

I have noticed the phenomena of details on old orders not "going away" when 
the users expect them to with Customer Orders, Shop Orders, Re-supply Orders, 
and un-firm MRP Orders with dates screwed up by Y2K fixes me not got around 
to applying as expediciously as logic dictates, but no one has said anything 
to me yet about Purchase Orders being part & parcel of the same phenomena.

Point 1 ... I have a suspicion that when an Order has multiple lines, and 
some of the lines are finished business, but the overall order is still open, 
then the total order & all its pieces remain intact ... ie. BPCS does not 
clean out the portions of orders that are finished, when the same order has 
some remaining open lines.  This is a particular nuisance for us with 
Customer Blanket orders coded either as "CZ" or Invoiced greater than Shipped.

I can understand RMA in which part of the story got entered, such as Billing 
giving a Credit to the Customer for what was returned to our Rejects area for 
disposition, but no transaction reported yet on what they gonna do about it - 
repair scrap etc. outside the QC report on what to do to prevent the flawed 
work from being done that way again.

But how about Re-Supply Orders ... we have tons of them that have been filled 
correctly, with the ECL lines just sitting there on orders that are history.

Is there an ORD 900 that we should be running as part of our end-of-month 
cycle?

Point 2 ... While logic might dictate that a completed Order should "go away" 
at some point, sometimes BPCS has been complicated no end, with hidden rules, 
like Shop Orders will not purge otherwise completed work during CST900, 
unless the history is still accessible, something we did not discover until 
after purging history on ancient shop orders that now have to be closed 
manually, a fact our production department keeps forgetting to do.

Point 3 ... How often do you run PUR900?  We do ours as part of the 
end-of-month cycle & there are a bunch of options.  Do you know which ones 
are supposed to be taken at your company & what reports show up in the EOM if 
the human involved takes a wrong selection?  For example, we do not like to 
kill order lines until the corresponding costs have been entered via 3-way 
matching.

Point 4 ... How do you know the lines have not been deleted?  Are you seeing 
them on PUR300 or other inquiry?  We have orders showing up in our MRP300 
which were deleted or otherwise eliminated, but the next MRP regen has not 
yet been run to erase the story that was generated off the orders that now 
are no longer there.

We also have people creating queries in which they do not understand the 
notion that records are in some files coded for deletion, so they run a 
report that includes active records and dead records then come show me the 
report of dead records that they think are in error ... no the error is in 
how the query was created.

Point 5 ... are you current on Y2K bug fixes?

Hope I have been more constructive than the other.

Al
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