Re: SYS21 - Re: SYS21 - GL period 13

Jeff,
The rebuild is another issue - just scan the logs here and you will see many
mnay comments.

The biggest imapct of period 13 is the double roll of AR AP and CS to period
xxx1, and potentially the enquiries over historical years.
I thought of AR or AP transactions in period 13 sends shivers up my spine.

Traditionally, Period 13 is one day in length (30/June or 31/Decemeber for
Australia) meaning Period 12 goes from 1/June to 19/June etc.

You may not need a period 13 if you want to keep Period 12 open and just roll
everything else.  Prior Period Journals adjust prior years Profit/Loss and so
the need for an adjustment period is reduced except to seperate out these final
year transactions from everything else.

Again, I recommend, testing, testing and more testing, and when you think you
have it right, test again!

Regards

Michael



Quoting Jeff_Klipa/Harvard@harvardind.com:

> We discussed this during our implementation and we were advised not to
> use 13
> periods by JBA...  We didn't have a really strong business case for
> doing it...
>
> I got in touch with our former JBA consultant that worked on our
> implementation
> and here is what they said...:
>
> "In the past there was a bug that messed up the GL balances (FLP004) if
> you ever
> ran a rebuild over a period 13.  Most people don't remember that, run
> it, see
> their balances are messed up royally, then call JBA to fix it.
> Depending on the
> amount of data they have and the "clout" of the AS400, etc, this could
> take from
> a couple hours to run & fix, up to several days.
>
> Just to be safe, if someone has a period 13, they should do a
> "controlled
> rebuild", by only doing one year at a time (i.e., Period 1 - Period 13
> for 2000,
> then the next).  You have to keep changing the GL company profile to
> temporary
> reflect it as being the last period since the rebuild option only allows
> you to
> specify the starting period.  It automatically runs until the "current
> open
> period in the GL profile".  What a mess!
>
> Don't know if they ever fixed that bug..."
>
> So, I would suggest you try to avoid the 13th period unless there is a
> strong
> business case for doing it...
> If you don't have source code does that mean you're not on maintenance
> either...?  No need to answer that...  You've been warned...
>
> There are probably some customers out there using 13 periods without
> any
> problems, if so I wonder if they will post any replies here...
>
> Good luck...
>
>
>
>
>
>
>
>
> "Neil Thursby" <neil.thursby@fone-logistics.co.uk> on 06/18/2002
> 06:14:38 AM
>
> Please respond to jbausers-l@midrange.com
>
>
>
>   To:          jbausers-l@midrange.com
>
>   cc:          (bcc: Jeff Klipa/Harvard)
>
>
>
>   Subject      SYS21 -  GL period 13
>   :
>
>
>
>
>
>
>
> I've been requested to set-up a period 13 for use at year-end.   Does
> anyone else operate in this way, can you tell me how to define this
> period in the Calendar file and any other things to watch-out for?
>
> Many thanks in advance,
>
> Neil.
>
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Regards

Michael Berman
0419 324 558