JBA S/L, P/L Reconciliation

To: All JBA Users

Here are some helpful hint in Reconciling your P/L and S/L against the G/L

The following has been my experiences with working with the JBA Ledgers.  If 
you spot any errors or anything I overlooked please let me know.

Purchase Ledger Reconciliation 
1. Check for any failed P/L sessions and correct any errors.
2. Write a query over the purchase ledger open items, select file PLOPITMS 
(PLP15) and total the report.
3. Compare this total against a query over the General Ledger balances (FLP004) 
selecting only the P/L control account.  Use the Fiscal YTD Credits and Fiscal 
YTD Debit from the previous period and add all of  the following periods 
movements for Credits and Debits.
4. If the Purchase Ledger still does not balances, something is wrong with the 
General Ledger Balances. Check the following:
5. Ensure the G/L background job is active and has completed processing (Job 
goes to DLY-30 when complete)
6. Write a query over the General Ledger Transactions (FLP008), total up the 
movement by period of the P/L control account and compare this with the query 
over the General Ledger Balances.
7. If the General Ledger Balances do not agree with you General Ledger 
Transaction for the P/L control account, then do the following:
8. Create a query over the General Ledger Transaction (FLP008) select 
transactions where the General Ledger Update Number is less than or equal to 
zero.
9. If transactions appear on the previous query, then your G/L background job 
is ending *immed or there has been a power failure in the past. 
10. To correct the transactions that have not updated the balances, you can do 
two things. A) Run option 21 on menu GLU. (Not recommended if you have purged 
your G/L in the past). B) Update the FLP007 record and set the update number to 
zero for the records that are on the previous query.  This will re-post all 
FLP008 records that have their update number set to zero.  Doing this might 
cause your UDV's to double up.  In which case you may have to re-build your 
UDV's (21/GLM).

Sales Ledger Reconciliation 
1. Check for any failed S/L sessions and correct any errors.
2. Write a query over the sales ledger open items, select file OPENITMS (SLP15) 
and total the report.
3. Compare this total against a query over the General Ledger balances (FLP004) 
selecting only the S/L control account.  Use the Fiscal YTD Credits and Fiscal 
YTD Debit from the previous period and add all of  the following periods 
movements for Credits and Debits.
4. If the Sales Ledger still does not balances, something is wrong with the 
General Ledger Balances. Check the following:
5. Ensure the G/L background job is active and has completed processing (Job 
goes to DLY-30 when complete)
6. Write a query over the General Ledger Transactions (FLP008), total up the 
movement by period of the S/L control account and compare this with the query 
over the General Ledger Balances.
7. If the General Ledger Balances do not agree with you General Ledger 
Transaction for the S/L control account, then do the following:
8. Create a query over the General Ledger Transaction (FLP008) select 
transactions where the General Ledger Update Number is less than or equal to 
zero.
9. If transactions appear on the previous query, then your G/L background job 
is ending *immed or there has been a power failure in the past. 
10. To correct the transactions that have not updated the balances, you can do 
two things. A) Run option 21 on menu GLU. (Not recommended if you have purged 
your G/L in the past). B) Update the FLP007 record and set the update number to 
zero for the records that are on the previous query.  This will re-post all 
FLP008 records that have their update number set to zero.  Doing this might 
cause your UDV's to double up.  In which case you may have to re-build your 
UDV's (21/GLM).


Please do not update any data directly unless you know what you are doing as 
this can make matters worse.

If you have purged you G/L in the past, check that the opening balances 
transactions first applied to the B/S have not been purged.  If they have and 
you rebuild the balances based upon the G/L transactions, the B/S will start 
off each account with an opening balance of zero.

Russell Crawford
Independent JBA Consultant 

russell@rocksys.demon.co.uk
Russell Crawford
Rock Computer Systems Ltd.
Glasgow, Scotland 
Fax 422-2183


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