RE: Use of IFS

FWIW, most modern email systems (Exchange & Domino, for instance), when
confronted with a message sent to more than one user, store a single
copy of the message and place pointers to that message in each
recipient's mail file/folder.  That way, space is conserved.  Bandwidth
may also be conserved depending on the replication strategy (email
server to client) being used.

Also, how necessary is an audit trail for the reports?  Emailed links
are pretty much worthless but emailed content creates an audit trail
based on your email retention policy and whatever messaging retention
periods your company is legally required to follow.

John A. Jones
Americas Security Officer
Jones Lang LaSalle, Inc.
V: +1-630-455-2787 F: +1-312-601-1782
John.Jones@xxxxxxxxxxxxxxxxxxxxxxx

-----Original Message-----
From: Rich Duzenbury [mailto:rduz-midrange@xxxxxxxxxxxxxxxxxxx] 
Sent: Sunday, June 27, 2004 2:22 PM
To: Midrange Systems Technical Discussion
Subject: Re: Use of IFS

On Sun, 2004-06-27 at 13:11, pnelson@xxxxxxxxxx wrote:
> OK. Dumb question. Is there a particular reason that you don't want to

> just email the reports to the users rather than clogging up your disk 
> with reports that may never be reviewed?

As a general answer, there is at least one good reason to not e-mail
reports willy-nilly.   Say I've got a 500 page report, and I have 100
users that want to see it.  If I email it, I just e-mailed 50,000 pages.

For large reports, I would rather store them once on the server, and
e-mail a link to the report to the 100 users.  If all 100 view the
report, then I've sent the 50,000 pages anyway.  If only 10 view the
report (more likely it seems), I've got a real bandwidth savings.

Now the only trouble is to decide how long to archive the report.  If
it's transient data, I can probably reclaim the disk space in a few
days.  If it needs to be kept around for a few weeks, perhaps the IFS is
ok.  If it needs to be kept around for quite awhile (months/years), I
should move it from the IFS to some kind of a COLD system.

--
Regards,
Rich

Current Conditions in Des Moines, IA
Broken Clouds
Temp 71.6F
Winds out of the Southwest at 7mph


This email is for the use of the intended recipient(s) only.  If you have 
received this email in error, please notify the sender immediately and then 
delete it.  If you are not the intended recipient, you must not keep, use, 
disclose, copy or distribute this email without the author's prior permission.  
We have taken precautions to minimize the risk of transmitting software 
viruses, but we advise you to carry out your own virus checks on any attachment 
to this message.  We cannot accept liability for any loss or damage caused by 
software viruses.  The information contained in this communication may be 
confidential and may be subject to the attorney-client privilege. If you are 
the intended recipient and you do not wish to receive similar electronic 
messages from us in future then please respond to the sender to this effect.