RE: old to new ap and gl system plan

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I've used option 1 a few times.  It really is amazing how fast the old
system goes stale and unused.

One thing I found to make more of a difference than anything else was to
declare a moratorium on entering Payables for one week, and spend that week
cleaning up the old system and getting old issues resolved.  Then pay
everything possible.  Leave no small balances behind.  Pay them or write em
off, but get it all done.  Its cheaper to pay an $8 disputed bill then it is
to fight with it for the next 14 months on both systems.



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Booth Martin   http://www.MartinVT.com
Booth@MartinVT.com
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-------Original Message-------

From: midrange-l@midrange.com
Date: Wednesday, October 02, 2002 03:05:18 PM
To: 'midrange-l@midrange.com'
Subject: RE: old to new ap and gl system plan

We took option #1, found that after less than 2 years we were able to dump
the old system after downloading some important info (sales and A/R mostly)
The old system was mostly needed for A/R info, but a good printed trial
balance would have done as well, I would expect AP would be easier.
In A/P most research is done with the paper copies anyway. Same with the
G/L, the DB just makes finding the time of an event easier and helps find
the paper copy that more quickly.

I am in finance. My company is in distribution.

Dale (Not Bale) Draper


-----Original Message-----
From: Jerome Draper [mailto:jdraper@trilosoft.com]
Sent: Wednesday, October 02, 2002 11:51 AM
To: Midrange List
Subject: old to new ap and gl system plan


Getting a new AS400 and new ap/gl package. Will have old system around for
as long as we like.

What do you think is the best plan?

Alt 1: Start new AP/GL system on new system; enter open ap detail, open ap
detail, and gl balances at the end of month (or, ideally, end of fiscal
year) and run old system on inquiry basis until data is stale and then
unplug old system?

Alt 2: Try to convert data from old system to new system. Endure requisite
pain.

Jerry



Jerome Draper, Trilobyte Software Systems, since 1976
Network and Connectivity Specialist -- Mac's, LAN's, PC's, and iSeries
Representing Synapse, Nlynx, Perle, CLI, Intermate and Others .....
(415) 457-3431 - (415) 258-1658fax - http://www.trilosoft.com




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