Re: Vendor Performance

Hello Selvaraj.

What you've described is an interesting scenario, and let me describe how 
we addressed it.

First let me say it is difficult to use non-web-enabled-software to guide 
vendors in meeting
requirements enforced by the customer (the MAPICS shop).  And the 
difficulty is compounded
when your vendors do not use the internet either.  We have many vendors 
that don't even
have email, so it is a challenge to communicate with them in an automated 
fashion.

So, how indeed do we establish a 'checklist' for them to follow?  In the 
most natural format - the PO!

We modified MAPICS to include what we call 'Standard Item Notes'.  This 
are notes that are
automatically added to a PO when it is printed.  They consist of item 
based requirements, such as
including documentation, hardness testing, packaging, bar coding, etc.

In short, the very document a vendor receives conveys the checklist 
needing review prior to shipping!

These notes are Item number driven, but could easily be expanded to 
include class, or some other
characteristic.

If you wanted to take it to the next level and be able to track/rate the 
vendor performance on these
items (requirements), assign misc item codes (item numbers) to specific 
activities you expect the vendor
to follow or include prior to shipment.  When these items are received, 
you will automatically be including
them in the MAPICS vendor analysis program that is part of purchasing. The 
item codes example
I mentioned is very common, many use them for purchasing office supplies, 
expedite charges, etc.
For example, assign an item for certs, another for hardness testing, and 
another for bar coding.
We use 9XXXX item numbers for misc. items.

Of course you may find the MAPICS program lacking, but at least you'll 
have a populated database
over which you could apply any reporting tool such as query, crystal, etc. 
 Not to mention 3rd party
MAPICS centric software.

I hope I understood correctly the second half of your message correctly in 
terms of enforcing requirements
at the vendor level, as opposed to making it an in-house activity.

Regards....james







Selvaraj Pillai <selvaraj.pillai@xxxxxxxxxxx> 
Sent by: mapics-l-bounces@xxxxxxxxxxxx
07/25/2004 08:33 PM
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Subject
Vendor Performance






Hi Group,

I am keen to understand whether MAPICS modules or any third party 
solutions provide to track vendor quality performance analysis. Basically, 

from my understanding the standard MAPICS can provide vendor performance 
analysis based on Quantity, Leadtime, Pricing etc. My intention is to 
provide a list of quality control norms to the vendor based on each 
product family and then to track down the vendor performance before the 
materials are shipped to us. Basically, the vendor has to fulfill the 
quality checks parameters before the items are shipped. Is there any one 
in the group has done this, please advise.

Regards, Selva
 
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