RE: TEMGEN contains prior year PR JEs

We are on IFM now, but when we were on Accounting Management, I had this 
problem all the time.  

Deleting the records are OK provided they truly were for last year and the 
users don't need them because they made adjusting journal entries last year to 
adjust for the "missing" transactions.  It was my experience that these 
orphaned records were due to the user keying a posting date of a month prior to 
the current month and the closing would not pick them up leaving them stranded 
in TEMGEN forever.

If the transactions are truly for this year, you may need to change the year 
and let them post.  The users need to make this decision.  Sometimes the users 
key in the wrong posting date and mapics allows it.  

I had a query that the user would run just before closing, that would look for 
any dates in TEMGEN that were less than the current month, so the records could 
be fixed or deleted before closing the month and not be left behind in TEMGEN.

-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx]On Behalf Of aldg3@xxxxxxxxxxx
Sent: Tuesday, April 20, 2004 1:03 PM
To: Mapics ML
Subject: TEMGEN contains prior year PR JEs


Environment:  Mapics DB, Mod 4

Hi group:

Our P/R person ran the "Payroll Temporary General Ledger listing" (AMV611) for 
Period 5, April 2004 and upon examination of the report, we find that it 
includes Period 5 P/R JE's from both this fiscal year and the last fiscal year.

I looked at TEMGEN using Query/400 and found that of the 5,023 Period 5 P/R JE 
records, only 984 were from this current fiscal year.  The rest appear from 
Period 5 for the prior fiscal year.

Is there a fix for this using Mapics?

If all the prior fiscal year records were made "inactive," I suppose that would 
solve the problem.

But is there a way to delete these 4,039 records quickly and efficently?

I look forward to your comments.




Regards,
Al Gershen
Cost Accountant Lead
ECS Composites
Grants Pass, OR, USA
aldg3@xxxxxxxxxxx

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