RE: Forms for AP checks

Any HP laser printer can print MICR font with magnetic toner.  No "special"
printer is needed.

Gregory A. Garner
Garner Data Systems, Inc.
4270 Grand Teton Parkway
Suwanee, Georgia 30024
Phone 770.845.9636   Fax 770.614.3496 - 800 254 3630
e-mail: ggarner_gds@xxxxxxxxxxxxxx
web:   http://ggarner_gds.home.mindspring.com


-----Original Message-----
From: mapics-l-bounces@xxxxxxxxxxxx
[mailto:mapics-l-bounces@xxxxxxxxxxxx]On Behalf Of
Michael.Ellis@xxxxxxxxxxxxxxx
Sent: Wednesday, September 17, 2003 1:12 PM
To: mapics-l@xxxxxxxxxxxx
Subject: Re: Forms for AP checks


Bryan,

One thing to know that is a trade-off where checks are concerned.   If you
want to PRINT the MICR (the funny bars at the bottom of a check that
encode the routing number and the account number), then you have to use
magnetic ink to print.   The printers often need to be specially built or
configured for this capability.  Also the toner is expensive and should be
figured into your cost analysis for ROI.

If you don't print the MICR, then you have to use preprinted forms with
the MICR already on them.  The rest of the stuff you print (logos, boxes,
text, etc.).   Advantage, the form can change whenever you need it to
without throwing out forms.  Advantage, physical control of the forms
(checks can't be generated without access to THAT paper).  Disadvantage,
you must maintain physical control over the paper or you're basically
giving someone blank checks.  You may have to change forms in the printer
if the printer isn't dedicated to this function.

What I've seen people do is load the plain old laser printer with the
MICRed blanks and keep the printer in a locked room.  Obviously, security
over who is allowed to generate checks on the system is the same old
"MUST-DO" that you have either way.

Hope that helps.

Michael G. Ellis
Information Systems International, Inc.
A Global ERP Consulting Firm
815-398-1670 x23

Choose ISI consultants to ensure consistently top quality implementation
services at all levels of your organization.

"To enjoy the things we ought and to hate the things we ought has the
greatest bearing on excellence of character. "
Aristotle, Nichomachean Ethics


----- Original Message -----
From: "Burns, Bryan" <burnsbm@xxxxxxxxxxxxxxxxxxxx>
To: <MAPICS-L@xxxxxxxxxxxx>
Sent: Tuesday, September 16, 2003 2:32 PM
Subject: Laser printing A/P checks


> Looking to replace a Decision Data 6550 line printer with a laser
printer
> for printing A/P checks.  Laser printing was my suggestion and
Accounting
is
> open to the idea but would like some costs. Presently print about 200
> two-part AP checks a week on preprinted forms.
>
> Do we have to buy a forms package to accomplish this?  We presently hand
> stamp the checks. What would be the ballpark price for a bare bones
forms
> package?
>
> On the other hand, we also line print about 200 two-part invoices a day,
> three-part BOL's on preprinted forms, and PO's on preprinted cut sheets
for
> a laser printer, so perhaps we should buy a package to do it all.
>
> Any recommendations?
>
> Bryan Burns
> System Operator
> ECHO Incorporated
> Lake Zurich, Illinois
> 847-540-8400 ext. 493
>
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