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  2. BPCS-L
  3. July 2006

Procedure for closing purchase orders
We have thousands of POs in our HPH/HPO files as far back as 1998. Currently our month-end procedures do not make use of PUR900 and I am going to rectify this. Implementing that program should delete all the relevant POs with a status of 2 or 3. However that will still leave thousands of POs with status 1, no close date and record id = 'PH'. Looking at the HPO records for these POs there are detail lines that need to be closed. These records are in various states: 

- Several hundred with no quantity received or costed
- A couple of hundred with a qty received but no qty costed
- The remainder with both qty received and costed
The funny thing about the latter is that I expected to find matching APH/APO records for these but only a handful exist.
What is the correct procedure for closing these Pos in BPCS? Could I create a one off program to do this (if so what files need to be considered apart from HPH/HPO) or should it be a manual process? 

Any help with this matter would be greatly appreciated.

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