Re: ACP PURGE

This option also appears through to version 6 as well.

However, the description is misleading to say the least!

>From the help text:

"....An unreconciled payment is a payment for which the
amount paid differs from the amount cleared by the bank--as recorded
when you run Bank Statement Posting (ACP710).
The payments themselves are not purged, simply the record of their
"unreconciled" status.  Any
unreconciled payments thus purged will no longer be available for bank
reconciliation through the Bank Statement Posting program - ACP710."

"Unreconciled" in this case does not refer to status 'Active', so the status
must be 'R' (reconciled through bank statement posting) before it is
eligible for purging.

I should add that I do not think the ACP710 program the most simple to use
when you have a large volume of data.  At some clients, we utilise some
simple SQL updates to flag payment header records as status 'R' if they are
beyond an agreed cut-off date.  The standard BPCS ACP900 will then purge
related invoice records, etc..

Tony Cregg

Edinburgh Systems Support Ltd
Head Office:
44 Walkington Drive
Market Weighton
York
YO43 3NR

Mobile:  + 44 (0) 7803 116 258
Email address: tony.cregg@essmail.co.uk
Personal: tony@cregg.freeserve.co.uk
Web page:  www.essmail.co.uk



----- Original Message -----
From: <vincent.byrne@ah.novartis.com>
To: <bpcs-l@midrange.com>
Sent: Monday, January 21, 2002 11:59 AM
Subject: Re: ACP PURGE


>
> Don't know about other versions but in BPCS CD when you are running ACP900
> you have the option
>
> Purge Unreconciled Payments?             (Y/N)
>
> You do not therefore have to  use the Bank Statement Posting and
> Reconciliation functionality if you do not wish to.
>
> In our case we would prefer to retain the ACP information online for
longer
> but the max 'Number of Days to Retain Data'  in ACP180 is 999 which is
less
> that 3 years.
>
>
>
>
>
>
>
>
> "Tony Cregg" <tony.cregg@essmail.co.uk>@midrange.com on 19/01/2002
21:52:33
>
> Please respond to bpcs-l@midrange.com
>
> Sent by:  bpcs-l-admin@midrange.com
>
>
> To:   <bpcs-l@midrange.com>
> cc:
> Subject:  Re: ACP PURGE
>
>
> ACP month-end will only purge ACP invoices if the payment has been "fully
> reconciled" (i.e. processed through Bank Statement Posting ACP710).
> The payment will then be status 'R'.
> Only then, will ACP900 check if the payment and/or invoice satisfies the
> history days parameter in ACP application control, etc..
>
> Hope this helps
>
> Tony Cregg
>
> Senior BPCS Consultant
> Edinburgh System Support
>
> ----- Original Message -----
> From: "Cesar C. Iracheta Mata" <iracheta@wyny.com.mx>
> To: <bpcs-l@midrange.com>
> Sent: Friday, January 18, 2002 8:11 PM
> Subject: ACP PURGE
>
>
> > Hi all,
> >
> > I want purge all my information of ACP module(Vendor invoices, Payments,
> > checks, transfer, etc).
> >
> > I have ACP information from 1999 to 2001 and  need have only vendors
due,
> > not history.
> >
> > I did month close and annual(2001) in ACP and not purge nothing.
> >
> > What is the process for to purge my invoices, checks, transfer?
> >
> > Please help me.
> >
> > I have BPCS 6.04 mm
> >
> >
> >
> > Regards,
> >
> > Cesar Iracheta Mata
> > Suelas WYNY
> > MEXICO
> >
> > _______________________________________________
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> >
> >
>
>
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