Re: Other Enhancements that could be added

i can certainly vote for the second request concerning payment of commissions. 
our company sells through manufacturer's rep and we pay commission to the rep 
after receipt of payment from the customer. this is a very common practice. i 
also agree that you should record a liability for the commission to be paid at 
time of shipment, but do not pay it until you collect from the customer. 

chick doe
baron instrument systems

>>> naomiruben@email.msn.com 10/19/00 11:34AM >>>
In light of the terrific response I had to my previous posting of things that 
could be good to have in the next versions of BPCS, I am going to add two more.

1.  The first one is something that practically every company that I have been 
in contact with could use.  Most every company has Customers that are also 
Vendors and vice versa.  Not only BPCS, but I have not seen any software that 
can provide a way of connecting a Vendor and a Customer account if the entity 
is the same.  It is incredible because the need is so wide spread, and the 
solution is relatively simple.  Add a field in the Customer Master file for the 
Vendor # and add a field in the Vendor Master file for the Customer #.  Then 
write an option in the menu to run "combined statements" that will show both 
what the entity owes us as a customer and what we owe them as a vendor.  If you 
want to get even fancier, you could create a transaction type to be able to 
cancel Invoices From with Invoices To one with the other.  As a matter of fact, 
you can take care of the General Ledger in BPCS today with ACR500 by entering a 
credit and debiting your A/P account for it, however this still will leave the 
balance open in the Vendor account (A/P).  It seems that it is just a little 
step further and you will have something that a great number of customers need 
and that very few software packages, if any, offer.

2.  Commissions.  In BPCS whereas you pay commissions based on payments 
received or on orders invoiced, the system is a one step system.  Once, based 
on the logic you have built, commissions are due, you run the report and pay 
them.  In real life, for the most part, this is not the way it works.  Most 
companies, not all, but most, credit the commissions to the salesmen when the 
order is shipped and billed, and they pay it when the customer pays the 
invoice.  Further more, if you use the pay commissions based on payments 
received method, from an accounting perspective it is not correct because when 
you ship and bill the order you will not be recognizing your liability due to 
the commissions owed to the salesmen involved, therefore overstateting your 
income and understating your liabilities.  The salespeople could be entered as 
vendors in the Vendor Master file, when orders are shipped and billed, that 
account should be credited for the commissions owed, when the bills are paid by 
the customer, those invoices should be mark as due.  The only complication here 
is the due date of the commissions in the A/P system.  This could be handle by 
way of if the source is Commissions Due, the due date should be 99/99/9999 (the 
end of times), when the customer pays the invoice, that date should be changed 
to today's date, to make it due immediately.

As with the other posting.  If anybody is interested in these enhancements and 
needs further clarification, thoughts, etc., I can be contacted at 
imco99@hotmail.com 

I want to mention, for the benefit of those that think that things have not 
changed in SSA, that this seems not to be the case.  I got three E Mails 
yesterday regarding my posting, so they are listening, it is up to us, 
professionals and clients, to speak up.

Ruben A. Mirensky


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