Re: ADDING FREIGHT CHARGES TO INVOICES

from Al Macintyre now on BPCS 405 CD 
We have modified this area, incidentally with Crowe Chizek help, but not as 
heavily as we modified it when we were on BPCS/36.
Peggy mentioned ECL ... we used the ECS equivalent entry to add a particular 
kind of freight charge ... I think it is in the item class file where there 
is provision for special charge lines added to customer orders & we basically 
automated that process.
However, today we are dealing with the BPCS Shipping Documents, which we 
modified to include full details at that point.  We invoice at end of day 
with all information that was known to the shipping department & the shipping 
department keyed in the freight information to their delivery documents.  If 
we get additional freight information from the shipper the same day, which we 
often do by fax, we can update / correct the shipping documents before 
billing, but often do not bother.

If freight information arrives later, then we have to do an invoice for that, 
which points to the earlier invoice.

I see 3 potential problem areas for us, that might not be problems for you.

1.  There's a lot of stuff that should not be run at the same time & in a 
multi-user environment with end users who do not get much continuing 
education in BPCS, let alone the 400, most of them are totally lost when it 
comes to identifying who they are in conflict with.  The obvious solution to 
this is the shareware DISPLAY ACTIVE BPCS JOBS which I have been unable to 
persuade my management to let us have.

http://www.precosis.com.au/piu1.htm

2.  At the end of our day we distribute to different departments various 
reports on what got shipped & invoiced today.  The next day, different people 
see different things that were posted wrong & should be fixed, but now the 
invoices have been mailed to the customer.  I would like some preliminary 
so-far to reach folks before the end of their day ... here is what we are 
shipping so far today ... do you see any problems in time to fix them before 
we send wrong documents to our customers.

3. There is turn-over of personnel & new shipping people do not put the 
freight information in the right place on the shipping document for our 
modified invoice to pick it up - they put it in the general notes, then the 
billing clerk forgets that we can fix this before invoicing, or accounting 
manager says that we need to stick with what was actually sent the customer, 
then we are slow to retrain the folks who put the info in the wrong place.

Al Macintyre  ©¿©
http://www.cen-elec.com MIS Manager Programmer & Computer Janitor
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